Council Elections

Description of Officer Positions and Committees for Staff Assembly Election

Administrative Officers

Any UCI Staff Assembly member who has completed probation or is otherwise considered to be a regular status career employee and who is not exclusively represented is eligible to serve as a UCI Staff Assembly Officer or Committee Chair.

Immediate Past Chair

The duties of the Immediate Past Chair shall be to: serve in an ex officio capacity; mentor new Council members; write summary report of previous year for posting on website; and perform special projects.

Chair

(The Chair will assume the role of the Immediate Past Chair after completion of term as Chair)

The duties of the Chair shall be to: schedule meetings, establish agendas, preside at all meetings of the UCI Staff Assembly and of the Council; approve all expenditures of funds; sign contracts and agreements on behalf of the UCI Staff Assembly; serve on University committees and councils as a representative of the Staff Assembly; mentor Vice Chair in preparation for their term as Chair.

Vice Chair

(The Vice Chair will assume the role of Chair after completion of term as Vice Chair)

The duties of the Vice Chair shall be to: carry out special projects; perform the duties of the Chair in the absence of the Chair; serve as liaison to UCI Staff Assembly Council Standing and Special Committees; serve as Chair of the Election Committee; serve as Chair of the Excellence In Leadership Award Nomination Committee and liaison with the Human Resources coordinator for the annual Staff Service Awards Ceremony; serve as policy and procedure coordinator and conduct annual review of bylaws; and assume the office of Chair after the completion of term as Vice Chair. (three year term)

Council Communications and Special Programs Officer

The duties of the Council Communications and Special Programs Officer shall be to: perform necessary secretarial duties as directed by the Council. Duties include recording and distributing minutes of all council proceedings; maintain council roster, meeting and event calendars; organize special programs to include Executive Forums, Lunchtime events and other events as determined by the Council; work with Marketing and Web Communications Chairs to ensure efficiency of all Council communication efforts, providing back-up assistance as needed; and assist in the preparation of a written year-end report of Council activities. (two year term).

Finance Chair

The duties of the Finance Chair shall be to: have knowledge of UCI policies and procedures pertaining to standard accounting practices in order to prepare the annual operating budget in consultation with the Staff Assembly Chair, Staff Assembly Council and committee chairs; prepare the annual budget request letter and supporting documentation; distribute budget expense template to committee chairs for annual approval of projected expenses; prepare all orders or checks for the disbursement of UCI Staff Assembly funds on behalf of the UCI Staff Assembly and as directed by the Council; report the status of accounts at each regular meeting of the Staff Assembly Council; communicate regularly with, and serve as a mentor to, the Finance Chair-Elect; and, in collaboration with the Finance Chair-Elect, maintain all necessary accounting records pertaining to receipt and disbursement of funds.

Finance Chair-Elect

(The Finance Chair- Elect will assume the role of Finance Chair after completion of term as Finance Chair- Elect)

The duties of the Finance Chair-Elect shall be to: deposit all cash and checks associated with UCI Staff Assembly funds; communicate regularly and work closely with the Finance Chair in order to garner an understanding of the Staff Assembly funding and business practices, and in the absence of the Finance Chair, the Finance Chair-Elect will perform the duties of the Finance Chair.

CUCSA Senior Delegate / CUCSA Junior Delegate

(The CUCSA Jr Delegate will assume the role of CUCSA Senior Delegate after completion of term as CUCSA Jr Delegate)

The duties of the two (2) CUCSA Delegates shall be to: travel to and serve as the liaison for UCI Staff Assembly at the quarterly meetings of the system-wide Council of the University of California Staff Assemblies (CUCSA). Delegates will serve on a system wide workgroup and present a workgroup report in June of each year. Delegates will provide summary reports of all CUCSA meetings during their attendance at monthly Council meetings and as requested at monthly meetings with the Executive Vice Chancellor and Provost and quarterly meetings with the Chancellor. The Senior CUCSA Delegate shall mentor the Junior CUCSA Delegate. Both delegates are expected to become familiar with the information on the CUCSA website at http://www.ucop.edu/cucsa/. Approximately every three years, UCI Staff Assembly hosts the CUCSA meeting, and both delegates will participate in the meeting planning. UCI will host next in September 2014.

Standing Committees

Any UCI Staff Assembly member who has completed probation or is otherwise considered to be a regular status career employee is eligible to serve as a UCI Staff Assembly Committee Chair. View list of Committees here.